SRS

Prior Written Notice Form 

Click HERE for guidance on completing the SRS Prior Written Notice form.

Notice and Consent for Initial Placement 

Click HERE for guidance on completing the SRS Notice and Consent for Initial Placement form.

Determination Notice

This form is a notice that no additional information is needed to determine continued eligibility for special education and related services. (there's no form linked here, delete or update with a link, it's misleading to talk about a form that isn't there)

• IEP teams should have discussions about reevaluations during annual IEP meetings. This is especially true for the IEP meeting held prior to the 3-year re-eval date. When conducting a review, IEP teams should consider available information including present levels of performance, MAP results, former MDT evaluations, district assessment data, etc. to decide if more information is needed in order to determine continued eligibility.
• If the IEP team determines that NO additional information is required to determine continued eligibility for special education the case manager should 1) document the discussion on the IEP under "Results of Initial or Recent Evaluations" and 2) create a “Determination Notice” documenting the IEP team's discussion.  Parents should receive a copy of the Determination Notice.  Please note that it is not necessary to complete a Notice and Consent for Reevaluation or a Notice of MDT meeting document prior to completing the determination notice.
• If the IEP team determines that additional information is needed to determine continued eligibility for special education services (meaning the team feels that there is some doubt that the child will NO LONGER qualify) a Notice and Consent for Reevaluation form is completed and signed by the parents. The team needs to determine the scope of the evaluation (and mark on the consent form) which components of the evaluation should be completed to determine the eligibility. Always consult your School Psychologist prior to checking boxes on this form. An IQ should remain stable, so there are cases when we would not need to repeat the IQ assessment to determine eligibility.  Please note that the purpose of a reevaluation is to determine if a child is no longer eligible for services.  If the team does not feel that this is the case a Determination Notice should be completed following a conversation during an IEP meeting.

Notice and Consent for Initial Evaluation (IEP)

This form is to be used when districts are going to determine if a child is eligible for special education. (there's no form linked here, delete or update with a link, it's misleading to talk about a form that isn't there)

Notice and Consent for Reevaluation 

This form is to be used when districts are going to determine that the child continues to qualify for special education. (there's no form linked here, delete or update with a link, it's misleading to talk about a form that isn't there)

Progress Reports

• Progress reports must contain MEASURABLE progress statements (NOT statements like, "Jon is doing well in math.") 
• Progress reports must contain information stating whether or not the student is making progress toward their annual goals 

Revocation of Consent

This form is to be used when parents revoke consent for special education services.

Scenarios: 

1. What do I do if parents revoke their consent for services?
   
   Click HERE for the steps to appropriately document a revocation of consent and subsequently discontinue services.
    
2. A student lives within the district, but parents have decided to homeschool.  They have also decided to reject special education services from the public school.  I tried changing the student's status to "inactive" on SRS but the drop down menu does not offer a "homeschool" option. What do I do?
   
   A Revocation of Consent form should be signed as well as a Notice of Discontinuation.  Once these forms are complete, chose the "no longer qualifies" option on SRS.  

Transfers

Request a Transfer:

• Go to the "Student Tab"
• Click on "Transfer Students" (from the blue bar at the top of the page)
• Select "Request Transfer"
• Select the County/District/School of where the student will be transferring from & to
• Enter the student's first and last name into the appropriate text boxes.  Click "Next"
• You will get a confirmation that the request has been sentWWW
• The school manager at the other school building will receive an email notifying them of the transfer

Initiate a Transfer (Email):

• When another school requests a student record, you will receive a notification via email 
• Click on the link provided by the email to be taken to the "Initiate Transfer Screen"

Initiate a Transfer (Manually): 

• You can initiate a transfer manually by doing the following:
  • Go to the "Student" tab and check the checkbox next to the names of the student(s) you wish to transfer
  • Click "Transfer Students"
  • When the page opens, select "Initiate Transfers" 
  • Select the county, district, and school where you would like to transfer the student
  • Click "Next"
  • The site will notify you that an email was sent to the school manager at the receiving school

Confirming a Transfer:

• There are two methods for confirming a student transfer
  1. Click on the link found in the transfer request email
  2. Go to the "Student" tab, click "Student Transfers", and click the link that says "Confirm Transfers"
• When you get to the transfer confirmation screen, find the incoming student's name and then click "Confirm"

Batch Transfers:

• Batch transfers can be performed via the new student search screen
  • Move students that need to be transferred into their own collection 
    • Transfers can only go to one school at a time
    • Select "Transfer" from the "Group Actions Menu"
    • Indicate where you want to send the records
    • Click the "Transfer" button to initiate the transfer

Updating Progress Report Dates

• The IEP form asks for the dates when progress will be reported to parents
  • Each goal generally has four dates that must be entered
• You can add a shortcut to this process by inserting the school's progress report dates into the "School Profile" page by doing the following: 
  • Go to the "School" tab
  • Do a search for your school
  • When the school name appears, select "Edit School"
  • Select the current school year from the "Select Year" menu
  • Insert the Progress Report dates for the current year
  • If possible, insert the dates for the next year as well